How to SUMIF with Not Blank Cells in Excel
In this article, we will learn about how to get a return from non-blank cells.
When you need to use excel SUM if function with some condition, we use the SUMIF function in Excel.
SUMIF Excel function gets the sum of range based on the condition and returns the recorded values.
|=SUMIF(range, criteria , [sum_range])|
Let’s understand how to do sumif in excel with an example shown below
I want a formula preferably SUMIF function to sum the numbers in column A only if the corresponding cell in column B is not empty. I have tried to use sumif multiple columns based on non-blank cells.
So write the formula where you want to get the sum
The function checks the cells which are not blank and excel if the cell is not blank, it records the value of the corresponding cell. The function returns the sum of the recorded values.
Sum of values in Column A is done, a condition that the corresponding Column B should not be blank.
Press Enter to get the desired result.
Now we will remove some of the numbers from Column B.
As you can see, as I removed some numbers, the sum changed. The Formula holds the blank cells and considers only the non-blank cells in Column B and returns the sum of corresponding values in Column A.
In this way, we learnt how to use SUM IF function in Excel to get a return from the non-blank cells. You can use these functions in Excel 2016, 2013 and 2010. Find more articles on Mathematical formulation with condition here. If you have any issue regarding this article or any unresolved query, please comment in the comment box below.
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How to use the SUMIF Function in Excel
How to Sum Values in Excel If They Are Not Blank
We can sum cells when certain values are not blank. We can do this with the SUMIF function. This step by step tutorial will guide all levels of Excel users through summing all non-blank values.
Figure 1: Result of Summed Values that are not blank
Setting up the Data
- We will set up our data by inputting the SALES and AMOUNT in Column A and Column B respectively
Figure 2: Setting up the Data
With this formula, we will sum the amounts in Column B provided the corresponding Cell in Column A is not blank.
The criteria “<>” is used to indicate cells that are not empty.
Summing the Values
- We will name Cell C5 as Sales with Amount
Figure 3: Summing Values that are not blank
- We will input the formula into Cell D5;
Figure 4: Summing Values that are not blank
Figure 5: Result of Summed Values that are not blank
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Excel SUMIF Not Blank
To use SUMIF with blank is very simple we use “ “ as a criteria for a blank cell, but to use SUMIF when only the cells are not blank as the criteria we will use the operator <> which means not equals to blank, this operator acts as the criteria for the function in summing up the cells when the criteria range is not blank.
There are times when we have a dataset that contains blank inputs; however, we have a corresponding value assigned to it. In such cases, we may want to exclude the cells that contain blank inputs and do the sum total. In such cases, use the criteria of SUMIF “Not Blank.” An example could be to know the total number of Passengers and exclude blank names criteria.
You can download this SUMIF Not Blank Excel Template here – SUMIF Not Blank Excel Template
Example #1 – SUMIF Not Blank
The below set of data contains certain blanks in range criteria, and suppose we still want to know the Total No. of passengers:
Here now, Criteria Range conditions completely change for both at by City and by Month. Important to note the condition which we put here in the syntax for Criteria
- “<>” -> Indicates NOT EQUAL TO sign, and it has to be out in double inverted commas as the formula processes it as characters. When we use this, the formula sums up all the values which are not blanks and ignores the blank cells completely during summation.
- “-> Indicates Blanks. Double inverted commas with no characters in it, signifies equals to blank. When we use this, it sums up all the values containing blanks and ignores cells that contain some characters/ value in it.
For the ease of understanding, the final output of Table 1 and 2, refer to the below explanation:
Example 2 – Using Function Argument
Lets look at the example.
- Select Cell F2(active cell), where we need SUMIF() value as shown below:
- Click on the “Formulas” tab and select “Math & Trig.”
- A drop-down appears with various mathematical functions in excelMathematical functions in excel refer to the different expressions used to apply various forms of calculation. The seven frequently used mathematical functions in MS excel are SUM, AVERAGE, AVERAGEIF, COUNTA, COUNTIF, MOD, and ROUND.read more. Scroll down and click on “SUMIF”(Highlighted in Red)
- A dialog box appears as shown below, and the next steps would be to input corresponding respective cell referenceCell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1.read more or values:
Here we will insert cell reference of City column in Range input, City name/ cell reference in Criteria input, and No. of passengers in Sum_range.
- Go to the “Range” section in the dialog box, click in the blank space and select range starting from A2 and drag up-to A17, i.e., select all the row range in City column B. Then go to the “Criteria” section and select the City cell reference, cell E2 and lastly similarly go to “Sum_range” section in Column C from C2 to C17.
- Click on “OK,” and we shall see the value in Cell E2.
Point to Remember
- SUMIF not blank has limited use unless that dataset contains blank rows in the criteria range.
This has been a guide to SUMIF, Not Blank. Here we discuss how to add cells based on Blank / Not Blank Criteria using SUMIF along with practical examples and a downloadable excel template. You may learn more about excel from the following articles –
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Add Cells Based on Blank / Not Blank Criteria
Using Excel SUMIF function you can sum the numbers from a range of cells that meet the criteria based on cells that do not contain any value (Blank) or cells that are contain a value (Not Blank).
While working with data you come across to a situation where you need to sum numbers based on these two criteria. Each of these criteria can be tested on data range or sum_range as per SUMIF syntax.
In this article, suppose you have a data set of sales orders of various products with their amounts and delivery dates, and some of the dates are missing (Blank) and some are delivery dates are provided (Not Blank) in Delivery Date field.
SUMIF Blank cells
Here, you will learn how to sum numbers based on blank cells criteria. In this example you need to sum Amounts where delivery dates are not mentioned in Delivery Date field. Criterion is supplied as double quotation marks without any space in-between, such as “”.
This criteria implies to all those cells that contain zero character length, means empty. If a cell contains any space, then it will not meet criteria and it will be considered as Non Blank cell.
This formula will sum all those amounts in range C2:C11 where cells are Blank in range D2:D11.
Here, you can see SUMIF function has sum the numbers (Amount) from range specified as sum_range, where cells in specified range do not contain a value (Delivery Date).
SUMIF Non Blank cells
Using SUMIF function you can sum numbers based on Non blank cells criteria. In our examples, you need to sum Amounts where delivery dates are mentioned in Delivery Date field.
Criteria in SUMIF function is supplied by using one of comparison operators Not Equal to (<>), means not equal to blank, in double quotation marks, such as “<>”.
This formula will sum all those amounts in range C2:C11 where cells are Not Blank in range D2:D11. Criteria implies to all those cells that contain at least one character length, means not empty. If a cell contains even a space, then it will meet criteria and will be considered as Non Blank cell.
SUMIF function will sum the numbers (Amount) in specified sum_range where criteria is met for Non Blank cells in Delivery Date field, specified as range as per syntax.
Not blank sumif
Sum if cells not blank
To sum cells when certain values are not blank, you can use the SUMIF function.
In the example shown, cell G7 contains this formula:
This formula sums the amounts in column D only when the value in column C is not blank
How the formula works:
The SUMIF function supports all of the standard Excel operators, including not-equal-to, which is input as <>.
When you use an operator in the criteria for a function like SUMIF, you need to enclose it in double quotes (""). When you use only "<>" in a criteria, you can think of the meaning as "not equal to empty", or "not empty".
Alternative with SUMIFS:
You can also use the SUMIFS function sum if cells are not blank. SUMIFS can handle multiple criteria, and the order of the argument is different from SUMIF. This SUMIFs formula is equivalent to the SUMIF formula above:
With SUMIFs, the sum range always comes first, then criteria range and criteria in the end.
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